Audit Information System Cockpit
Use system recommendations to introduce security
Access options and authorizations are defined and controlled in the SAP authorization concept. How secure business data is in SAP depends largely on the assignment of authorizations and access options for a company's users.
You have an organizational structure that includes 4 hierarchical levels - authority, department, unit, functional area). The authorization concept in your organization states that access (processing) to Records Management objects should be allowed for an employee only within his/her own organizational unit. However, the authorization check should only take place on three levels. So if a unit is subdivided into further functional areas, all employees of the unit and the functional areas should have the same authorizations. Since department 2 and department 3 work very closely together, employees of department 2 should be able to read all files, transactions and documents of department 3 and vice versa.
The results of the evaluation are marked with a coloured symbol. Classification varies for the different eligibility tests. The EWA does not only contain security-related tests and is therefore divided into different sections (e.g. hardware, performance). The test results in these areas are displayed with a traffic light symbol. If one of the tests within a section is indicated in red, the traffic light for that section shall also be set in red.
The authorization objects are attached by analogy to the forecast and item-based reports. The authorization objects of the item-based reports are checked in addition to the authorization objects for the information system when the report is selected. There is a trick in maintaining the CO-PA-specific authorization objects, because a once selected result area is set for the entire session of your login. This is of course hindering the maintenance of authorization objects for different result areas. Therefore, simply change the result area in the Customising window using the following path: Controlling > Income and market segment accounting > Structures > Set result area.
During go-live, the assignment of necessary authorizations is particularly time-critical. The "Shortcut for SAP systems" application provides functions for this purpose, so that the go-live does not get bogged down because of missing authorizations.
It is best if the persons responsible for the system develop role descriptions with their departments in advance and document them outside SAP SuccessFactors (e.g., as in Fig. 2).
This simplifies the later maintenance in the IMG structure.